10 Jan 2008 - GSA Minutes
MINUTES OF GSA MEETING
HELD THURSDAY 10TH JANUARY 2008
AT
1. Welcome and apologies
TS welcomed those present:
Laila Qurashi Taylor
Morag Kophamel
Claire Walker
Andrea Blake
Sarah Hampson
Apologies from:
Sue Wigfield
Pauline Bain
Nici Keegan
Carol Bain
Margy Todd
Jane Randles
2. Agreement to minutes of previous meeting:
CW and MK agreed the minutes were an accurate record.
3. Matters Arising
MK reported progress with the GSA page on the school website being made by Chris and Fran.
4. Chair’s Report
TS praised the GSA for working so effectively as a team over the last term. He thanked everyone for their contributions. He acknowledged that the activities conducted over the previous period had offered opportunities for learning but by pulling together the new and established committee members had managed to succeed in the smooth provision of social and fund-raising activities.
Contd/…2
Minutes of GSA Meeting – 10 January 2008 Page 2
5. Treasurer’s Report
(See Attached Financial Summary)
CW reported profits of £3639.48 and described her breakdown of the figures allowing the committee to analyse the activities conducted.
CW thanked Lindsey (previously the treasurer) for her support in compiling the figures.
CW appealed for assistance in the future with counting-up prior to banking. She thanked all those who had diligently counted and recorded sums from the various stalls at the Fayre. (AB offered her support)
TS, and those present, offered CW their thanks for her hard work.
6. School Representative’s Comments
MK thanked the committee for their fabulous efforts over the previous term. She described the committee as moving from strength to strength, adding that it had learnt a lot and pulled together. Things had gone really well.
MK stated she had no big financial requests for support put appealed for £100 to purchase a contemporary CD set of music and lyrics for assemblies titled “So, you don’t have a pianist for assembly?” The committee agreed to this request.
MK discussed the possibility of a future request for digital camera equipment and described potential uses.
MK confirmed there would need to be a cheque reconciliation by mid-February.
Contd/…3
Minutes of GSA Meeting – 10 January 2008 Page 3
7. Past events
· Coffee morning: all agreed this was a great opportunity for team building, recruiting and socialising. LQT and team were thanked for their efforts. LQT suggested the removal of “GSA” from the publicity as she wanted the sessions to be more inclusive. All agreed. LQT also suggested a mini-raffle be conducted (£1 per ticket) using any prizes left over from larger events. All agreed.
· Gift evening: another success but a suggestion for improving the visibility for all was to arrange the seating in a horseshoe shape.
· Disco night: all agreed that the night had worked better by splitting the infants and juniors. MK noted the hot drinks had been a potential hazard and should in future be served in the Yr 5/6 door rather than the infant open area. She also noted that at some point one of the classrooms had been entered and resources/ preparations for the following days lessons altered.
· Christmas Fayre: as mentioned earlier this was a success. TS asked MK to pass on the committee’s thanks to Yr 5/6 for their involvement with activities. MK thanked everyone for their help clearing up after the fayre. It was agreed to send all future appeals to large businesses on school letterheads. MK stated that it was worthwhile including the fact that the school supported many disabled students and those with SEN. TS thanked AB and SH for their distribution of requests to, and subsequent collection from, local businesses. AB reminded TS to write thank you letters to local businesses. LQT suggested the letter be enclosed in a card designed by school children. Agreed. There followed a discussion about Est Est Est having a greater role to play in future fundraising.
Contd/…4
Minutes of GSA Meeting – 10 January 2008 Page 4
8. Future events
· Sponsored bounce: Thursday 7th Feb a.m. The GSA usually pays for the bouncy castle. AB offered to assist but needs the support of three others. To be recruited by or at the next meeting. CW to book the castle. Masters for sponsored forms to go out with Friday 25th letter (TS).
· Coffee morning: 31st Jan if LQT is not on holiday.
· Quiz night: To be arranged after Easter. MK to discuss with John and Sarah Holmes who will liaise with the Manor Club in Liscard.
· GSA Family Bingo evening (eggs and wine as prizes). March 14th.
· GSA Treasure Hunt: to be organised by last year’s winners. March 16th (Palm Sunday) between 1pm and 2 pm.
· Disco: Wed 19th March. Sue Wigfield will be asked to book the same provider as at Christmas. Times: 6-7pm (infants) and 7.15-8.30 (juniors).
(Volunteers for all the above to be agreed at the next meeting)
· Summer Fayre: 14th June
· Christmas Fayre: 6th December
9 Any Other Business
The GSA night out will be agree at the next meeting.
Date of next meeting: Thursday 24th January at 7.45pm